Office Manager

Full Time

Our headquarters is seeking an experienced, professional Office Manager to join our dynamic team. The Office Manager will oversee the general administrative and facilities functions of the 70+ person Berkeley office while working closely with leadership and all levels of staff to ensure smooth daily operations and satisfying workplace culture. 


General Office Management and Administrative

  • Answer phones and address all visitors in a professional manner, anticipate and address their needs 
  • Maintain an organized and well-equipped office, including office supplies, phone systems, mail systems, kitchen stocks
  • Maintain cleanliness of the conference rooms and common spaces
  • Manage office calendar 
  • Manage other front desk staff and schedules
  • Manage and schedule conference rooms, equipment check-outs
  • Communicate with other MIG offices
  • Perform general clerical duties including ordering supplies, filing, photocopying, faxing, scanning, and mailing
  • Coordinate new hire onboarding with HR as needed
  • Coordinate office-wide meetings and events

Facilities Management

  • Coordinate building management vendor (external and internal maintenance vendors – janitorial, gardening, building repairs, equipment repairs)
  • Manage and coordinate any building repairs, updates, etc. 
  • Coordinate with CEO/CFO on leases of rental buildings on the property 
  • Manage rental of large conference room to external clients 
  • Maintain list of vendors and contacts
  • Maintain facilities management checklist

Accounting Support

  • Back up support to A/R and A/P accountants with filing, data entry, vendor coordination, or additional duties as assigned

Project Support

  • Back up assistance to project teams including meeting set up, internal reporting duties, expense reports, or additional duties as assigned



The ideal candidate has experience managing a mid- to large-sized office with facilities management components, will show initiative, be a dependable professional who can work as part of a large, collaborative team in an open environment, and maintain a sense of humor and have fun at work. This position is ideal for someone who is an enthusiastic people-person who likes to stay busy with a variety of duties. 

  • 5+ years of professional office or facilities management experience is required
  • Associates degree preferred
  • Proficiency in Microsoft Excel, Word, and Google Suite
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Professional demeanor, positive attitude and desire and willingness to learn 
  • Flexibility, adaptability working with a variety of responsibilities in a fast-paced environment
  • Sense of urgency and responsibility/dedication to ensure tasks are carried through to completion and in a timely manner
  • Strong verbal and written communication skills
  • Detail oriented, accurate, organized
  • Ability to multi-task and prioritize work efforts
  • Must be a team-player with the ability to interact with clients and co-workers with tact and diplomacy
  • Uses discretion in difficult or confidential matters
  • Ability to lift up to 25 lbs to assist with meeting support, supplies and equipment